The Executive Assistant provides high-level administrative and operational support to one or more Senior Executives. This role serves as a trusted liaison and primary point of contact for executive communications while managing complex schedules, confidential information, and executive correspondence. The position supports executive leadership by ensuring efficient coordination of activities, accurate documentation, and adherence to organizational policies and procedures.

Ardent Eagle Solutions is a mission-focused government contracting firm providing professional, administrative, and technical support services to federal agencies. The company delivers steady, reliable execution across diverse programs, supporting clients in achieving operational excellence while maintaining compliance, integrity, and accountability.

Ardent Eagle Solutions is committed to building high-performing teams, fostering a culture of professionalism and collaboration, and delivering responsive support aligned with customer mission requirements. Through disciplined processes and a people-centered approach, AES partners with government agencies to provide scalable, compliant, and results-driven solutions.

• Provide sensitive and highly visible administrative support to a Senior Executive or small group of executives.

• Serve as a primary point of contact for executive correspondence and inquiries.

• Draft, edit, and produce executive-level correspondence, memoranda, briefings, and reports.

• Manage executive calendars, scheduling, and meeting coordination, including prioritization of competing demands.

• Coordinate travel arrangements, itineraries, and logistical support.

• Prepare materials for meetings, briefings, and presentations.

• Operate and maintain proficiency in Office Suite software applications and standard office equipment.

• Maintain confidentiality when handling sensitive or proprietary information.

• Apply comprehensive knowledge of organizational policies, practices, and procedures when supporting executive decisions.

• Administer specialized programs or initiatives as assigned.

• May act as proxy for the executive in designated administrative matters.

• Coordinate communication between the executive and internal or external stakeholders.

• Maintain organized records and documentation in support of executive operations.

• Approximately six (6) or more years of experience providing executive-level administrative support.

• Demonstrated experience managing complex schedules and prioritizing executive demands.

• Exceptional verbal and written communication skills.

• Advanced proficiency in Office Suite software applications.

• Experience handling highly confidential information with discretion.

• Strong organizational, time-management, and problem-solving skills.

• Ability to interact professionally with senior leadership and external stakeholders.

• Ability to work independently with minimal supervision in a fast-paced environment.

Bachelor’s Degree required;
OR equivalent combination of education and relevant experience.

At Ardent Eagle Solutions, we offer a comprehensive benefits package to our employees and their families:

• Medical/Dental/Vision Coverage
• Matching 401(k) Plan
• Continuing Education Assistance
• Paid Time Off

This job description is intended to describe the general scope of work and level of work that is needed to perform while on task with Ardent Eagle Solutions. Other duties may be assigned. Selected candidates may undergo a government security investigation and must fulfill eligibility criteria for accessing classified information. US citizenship may be a prerequisite for certain roles.

Ardent Eagle Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to disability or protected veteran status.

Proposal Notice:
This position is contingent upon contract award. Candidates applying to this role should be aware that it is part of a proposal effort, and selection timelines may be longer than typical hiring processes. 

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