The Document Control Specialist supports records management operations by tracking, maintaining, and monitoring the movement of physical and electronic records throughout their lifecycle. This role ensures accurate documentation, secure handling, proper storage, and timely disposition of records in accordance with established procedures and client requirements.

Ardent Eagle Solutions is a mission-focused government contracting firm providing professional, administrative, and technical support services to federal agencies. The company delivers steady, reliable execution across diverse programs, supporting clients in achieving operational excellence while maintaining compliance, integrity, and accountability.

Ardent Eagle Solutions is committed to building high-performing teams, fostering a culture of professionalism and collaboration, and delivering responsive support aligned with customer mission requirements. Through disciplined processes and a people-centered approach, AES partners with government agencies to provide scalable, compliant, and results-driven solutions.

• Track and maintain the location of records using computer-based tracking systems.

• Scan bar-coded boxes and update record locations within electronic databases.

• Monitor the movement of records from initial receipt through final archiving or destruction.

• Perform database backups and maintain data integrity within tracking systems.

• Coordinate the pickup, shipment, storage, and delivery of records.

• Maintain logs documenting receipt, transfer, shipment, and disposition of records.

• Conduct records searches and retrievals in response to client requests.

• Archive records and facilitate document destruction in accordance with established procedures.

• Prepare periodic inventories of stored records to ensure accuracy and accountability.

• Interpret specific instructions and prioritize multiple tasks in a deadline-driven environment.

• Apply problem-solving techniques to resolve tracking discrepancies and logistical challenges.

• Lift and move medium-weight boxes and materials as required during daily operations.

• Ensure compliance with records handling policies, security requirements, and operational procedures.

• Approximately two (2) years of experience in records management, document control, logistics coordination, or a related field.

• Experience using computer-based tracking or database systems.

• Ability to maintain accurate logs and tracking documentation.

• Strong organizational skills and attention to detail.

• Ability to prioritize multiple tasks and meet deadlines.

• Basic understanding of records lifecycle management principles preferred.

• Ability to lift and move medium-weight materials throughout the workday.

• Strong communication skills and ability to respond to client inquiries.

• Ability to work in a structured, process-driven environment.

Associate’s Degree (AS/AA) required;
OR equivalent combination of education and relevant experience.

At Ardent Eagle Solutions, we offer a comprehensive benefits package to our employees and their families:

• Medical/Dental/Vision Coverage
• Matching 401(k) Plan
• Continuing Education Assistance
• Paid Time Off

This job description is intended to describe the general scope of work and level of work that is needed to perform while on task with Ardent Eagle Solutions. Other duties may be assigned. Selected candidates may undergo a government security investigation and must fulfill eligibility criteria for accessing classified information. US citizenship may be a prerequisite for certain roles.

Ardent Eagle Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to disability or protected veteran status.

Proposal Notice:
This position is contingent upon contract award. Candidates applying to this role should be aware that it is part of a proposal effort, and selection timelines may be longer than typical hiring processes. 

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