The Administrative Assistant I provides clerical and administrative support to a department or program office. This role performs routine office functions, prepares standard correspondence and reports, maintains records and files, and supports data tracking and compliance reporting activities. The position operates under general supervision and supports day-to-day operational efficiency through organized and responsive administrative assistance.

Ardent Eagle Solutions is a mission-focused government contracting firm providing professional, administrative, and technical support services to federal agencies. The company delivers steady, reliable execution across diverse programs, supporting clients in achieving operational excellence while maintaining compliance, integrity, and accountability.

Ardent Eagle Solutions is committed to building high-performing teams, fostering a culture of professionalism and collaboration, and delivering responsive support aligned with customer mission requirements. Through disciplined processes and a people-centered approach, AES partners with government agencies to provide scalable, compliant, and results-driven solutions.

• Prepare standard correspondence, reports, memoranda, and other documents using word processing software.

• Maintain and organize electronic and paper filing systems.

• Answer, screen, and route incoming calls and messages.

• Receive, open, sort, and distribute incoming mail and correspondence.

• Maintain calendars, schedule meetings, and coordinate appointments.

• Respond to routine inquiries from internal and external stakeholders.

• Utilize spreadsheet programs, email systems, and other office automation tools to support administrative functions.

• Maintain databases and personal information systems as required.

• Assist with required data tracking, compliance reporting, and documentation support.

• Support meeting preparation, including materials assembly and logistical coordination.

• Perform other semi-automated administrative support tasks as assigned.

• One (1) to four (4) years of experience in administrative, clerical, or office support roles.

• Proficiency in standard office software applications (e.g., Microsoft Word, Excel, Outlook).

• Strong organizational skills and attention to detail.

• Ability to manage routine administrative tasks under general supervision.

• Effective written and verbal communication skills.

• Ability to handle confidential or sensitive information appropriately.

• Experience working in a structured, customer-service-oriented environment preferred.

High School Diploma or equivalent required.

At Ardent Eagle Solutions, we offer a comprehensive benefits package to our employees and their families:

• Medical/Dental/Vision Coverage
• Matching 401(k) Plan
• Continuing Education Assistance
• Paid Time Off

This job description is intended to describe the general scope of work and level of work that is needed to perform while on task with Ardent Eagle Solutions. Other duties may be assigned. Selected candidates may undergo a government security investigation and must fulfill eligibility criteria for accessing classified information. US citizenship may be a prerequisite for certain roles.

Ardent Eagle Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to disability or protected veteran status.

Proposal Notice:
This position is contingent upon contract award. Candidates applying to this role should be aware that it is part of a proposal effort, and selection timelines may be longer than typical hiring processes. 

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