The Administrative Assistant will support daily office operations and contribute to a productive, professional working environment. This individual will assist in maintaining a productive and professional office environment, including front desk coverage, supplies management, scheduling coordination, and general clerical tasks

This role is an essential part of ensuring our headquarters operates smoothly each day. As the first point of contact for visitors and staff, the Administrative Assistant helps set the tone for a welcoming, professional, and efficient office environment. The ideal candidate brings enthusiasm, initiative, and a proactive mindset—someone who enjoys being part of a team, takes pride in their work, and is eager to grow.

At Ardent Eagle Solutions, you’ll work alongside a supportive group of professionals who value collaboration and a commitment to excellence. We’re a hardworking team that celebrates wins, mentors those with interest, and creates space for people to gain meaningful experience in a dynamic government contracting environment. For someone who wants to build skills, contribute to a thriving workplace, and be part of a positive, engaged team, this is a role where you can truly make an impact.

• Answer and route incoming calls to the main office line
• Monitor and maintain office supply inventory; order supplies as needed
• Coordinate with external vendors to support office operations
• Manage incoming and outgoing mail, packages, and deliveries
• Arrange travel for staff in accordance with company policies
• Greet and assist office visitors and maintain visitor log
• Help maintain an organized, neat, and professional office environment
• General admin support, as needed: filing, document and communication preparation, scheduling assistance

• Minimum of 3 years of administrative or office management experience; advanced education may substitute for experience
• Strong verbal and written communication skills
• Proficiency with Microsoft Office Suite and standard office equipment
• Highly organized and detail-oriented with the ability to manage competing priorities
• Able to work independently while supporting a team environment

Physical Requirements:

• This position involves occasional lifting, carrying, or moving of materials weighing up to 25 pounds, including boxes of printer paper and other office supplies. These tasks are considered essential job functions. Reasonable accommodations may be provided to enable individuals with disabilities to perform these functions.

High School Diploma or equivalent required

Location / Work Hours
This is an on-site position based at Ardent Eagle Solutions’ corporate office in Tampa, FL.

Schedule: Monday, Wednesday, and Friday from 8 AM to 5 PM eastern
The employee will not work on days when the corporate office is closed, including federal holidays and any other company-designated closures.

Telework is not permitted for this role.

This job description is intended to describe the general scope of work and level of work that is needed to perform while on task with Ardent Eagle Solutions. Other duties may be assigned. Selected candidates may undergo a government security investigation and must fulfill eligibility criteria for accessing classified information. US citizenship may be a prerequisite for certain roles.
 
Ardent Eagle Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to disability or protected veteran status.

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