The objective is to provide the U.S. Department of Commerce’s Office of Security, Insider Risk, and Continuity (OSIRC) with essential administrative support services to enable more efficient operations.

The OSIRC serves to mitigate the risk to personnel, facilities, property, information, and assets through increased initiatives in various security fields via issuance of Department-wide security policies and the application of multi-disciplined security programs extending from the Headquarters to their operating units. The OSIRC plans and implements these policies through developing procedures and delivering security services for the Office of the Secretary of Commerce and other nationwide Department bureaus.

Position Summary

The Administrative Officer will play a critical role in ensuring OSIRC operational efficiency by performing administrative duties through an on-site presence to support senior staff in effective and efficient daily office functions. This position requires exceptional organizational, communication, and technical skills (e.g., with MS Office suite tools) to develop and implement administrative processes, manage internal and external data/correspondence/information requests and flow, and assist the OSIRC leadership in executing key business objectives. This position is full-time onsite with telework considered only in exigent circumstances.

1. Develop, implement, and/or assist with planning, direction, and execution of OSIRC office duties, primarily involving but not limited to performing required senior-level administrative tasks and coordination of time and resources for management purposes.
2. Execute word processing and data entry relying on expertise/advanced proficiency with the Microsoft Office Suite of tools, especially Outlook, Excel, Word, and PowerPoint.
3. Perform calendar management (e.g., schedule and deconflict meetings, invite attendees, prepare briefing binders, ensure room readiness), executive correspondence management (e.g., draft, coordinate, edit, track), and time and resource management (e.g., ensure compliance with internal and external reporting requirements and deadlines).
4. Create, review, and provide various acquisition/procurement, financial management, and human resources documents, tracking systems, memos, complex reports, and briefing materials.
5. Provide administrative support in the areas of general administration, budget/finance/procurement, property and fleet management, personnel training, information resources and management, and other areas as may be required.
6. Demonstrate strong customer service skills and work effectively both independently and as a team member.
7. In senior leadership/executive-level professional federal environments, be the first person to greet, answer, and screen walk-in inquiries, telephone calls, and electronic mail.
8. Develop, implement, and/or assist within the general areas of scheduling/tracking, procurement/acquisitions, financial management, human resources, records management, property management, and services coordination.
9. Develop, coordinate, prepare, and track internal and external data calls and requests, draft memoranda and document responses, and prepare and control other high-level communication, including dissemination, coordination, and collection of reviews by key stakeholders.
10. As assigned, perform special studies to identify and implement opportunities that enhance OSIRC effectiveness and efficiency.
11. Communicate highly complex matters to personnel at all levels and build and maintain organizational relationships to ensure awareness, effective messaging, and service delivery.
12. Review, analyze, and interpret applicable administrative directives and policies.
13. Assist in developing, implementing, and updating administrative policies and procedures.
14. Establish and maintain records and files, to include performing appropriate reductions per general records schedules.
15. Use OSIRC information technology systems and tools for data entry and/or data validation.
16. Perform other general office duties as may be assigned.

Required Experience - Approximately 72 months of relevant experience, primarily in the federal environment.

1. Have at least advanced level proficiency in Microsoft Excel, Outlook, Word, and PowerPoint.
2. Communicate (both written and verbal) and present well.
3. Be customer service focused.
4. Have rock solid organizational and time management skills.
5. Have experience performing calendar management, executive correspondence management, and time and resource management in a federal environment.
6. Be comfortable learning and using new information technology tools/systems.
7. Work effectively independently and as part of a team.
8. Experience supporting the general areas of scheduling/tracking systems, acquisition/procurement, financial management, human resources documents, records management, property and fleet management, personnel training, and/or services coordination in a federal setting is also desired.

• Bachelor’s degree
  • 48 months of relevant experience, in addition to the required 72 months, may be considered to substitute for lack of a bachelor’s degree.

At Ardent Eagle Solutions, we offer a comprehensive benefits package to our employees and their families:

• Medical/Dental/Vision Coverage
• Matching 401(k) Plan
• Continuing Education Assistance
• Paid Time Off

This job description is intended to describe the general scope of work and level of work that is needed to perform while on task with Ardent Eagle Solutions. Other duties may be assigned. Selected candidates may undergo a government security investigation and must fulfill eligibility criteria for accessing classified information. US citizenship may be a prerequisite for certain roles.
 
Ardent Eagle Solutions is an Equal Opportunity Employer

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